Frequently, I receive comments or emails requesting productivity tips. Generally, they want to know how I manage to achieve so much in so little time. For those of you that don’t know, I suffer from chronic medical conditions which are debilitating. They mean that I’m only able to work for a couple of hours each day for a few days a week, so my time is VERY VALUABLE to me.
This post is to show you a behind-the-scenes of my batching system. When you need to publish a post or send out a quick newsletter, you can go to your content bank and customise it. It saves SO MUCH TIME! When you feel like you’ve run out of ideas, you can dip into the bank.
This ONE Thing Will SUPERCHARGE Your Productivity As An Entrepreneur
What On Earth Is Task Batching?
Task batching is a time management system that maximises concentration. It maximises productivity. Creativity, and mental sharpness while it helps to minimize distractions, stress, and fatigue. Sounds too good to be true right?
Basically, task batching is where you group a long list of similar tasks. The aim here is to complete them during a dedicated period with no interruptions. This cuts down on time it takes for your brain to switch and refocus between different tasks.
Multi-Tasking Is THE WORST
I’m always doing a million things at once, and my mind never shuts up. Ever. I used to pride myself on my multi-tasking artistry until it got exhausting and unmanageable. I’m a complete Plannerd. Organizing my calendar and being organized gives me a crazy high so I was proud of my multi-tasking skillz. Multi-tasking got me pretty far, so of course, I thought it’d come in handy as an entrepreneur.
Ha. You’re so funny Claire.
I’m insanely passionate about my business, so every task is urgent. Not just that, but I want it done yesterday. Before I started task batching, I’d switch from task to task in an exhausting, never-ending loop and never actually achieving my weekly goal.
All of this switching back and forth comes at a cost
Something had to change.
Your brain needs time to refocus on the task at hand – about 25min to be exact. And that shit adds up! How much do you get distracted in a day?
My office looks over my neighbours garden and frequently I’m distracted by birds flying by. I had to start closing my blinds to stay focused. Be proactive! If something is distracting, move it, or move yourself.
Your Brain Needs Time To Catch Up Everytime You Switch Tasks:
Once your brain is focused on a certain type of task, you really should capitalise on that focus until the task is complete. It’s the effort it takes our brain to switch between tasks that make us tired, stressed, and unproductive. Not the task itself. That’s why task batching is like therapy and meditation for your workflow. Mix in daily meditation and you have everything you need to take over the world!
With task batching, you stay focused on a certain task and can achieve a certain flow. Also known as a mental state where we get “in the zone,”. Distractions dissipate, and the work becomes easier. However, if you check Instagram every 5 min and have The Real Housewives screaming in the background, you cannot possibly be focused at all. That’s where task batching comes in. Schedule that screen time! Apply kid rules to yourself.
How To Start Task Batching Right Now:
- Pull out your to-do list or create one
- Group similar tasks logically by type (emails, phone calls, meetings etc) Whatever makes the most sense to you.
- Split your day into segments and assign each task category a dedicated time window.