Here’s a real example of how I task batch my work week:
See how I get all of my writing done in dedicated, uninterrupted periods? That’s because it takes a lot of focus. Every day, I wake up tired. I’m never not tired. All of the task switching is exhausting. I’m task batching as I write this (I’ll write several articles today).
You can batch tasks that use similar resources by day, week, monthly, quarterly, etc. Again, whatever suits you. The template provided is for writing.
Each column represents 25 minutes, if you need more than 25 minutes, you can divide the square again. Using the Pomodoro technique, you can focus for 25 minutes, take a break and then continue.
I try to write two posts and two newsletters every week, you can write as much or as little as you like. Depending on how much you work on your blog, you can write as much as you like.
The Realities Of Task Batching
I’m always going to be real with you. A few things you should know:
Life happens. Things come up, and I can’t always stick to my task batching calendar; you have to give yourself some wiggle room. Forgive yourself. If you need to adjust, just move that task to another time slot and adjust your calendar. DO NOT go back to multi-tasking!
Task batch planning takes time. So, you’re going to need to task batch that too! Grab your free printable template:
You can make it fun! I use different colours of Sharpies, highlighters, and sticky notes on my laminated template. I’ve moved on from using my Bullet Journal to track my tasks.
Important Things To Do:
You need to do everything you can to minimise distractions. I turned off email alerts, and often I switch off the sound and leave my phone in the bottom of my bag.
On a daily basis, I check my emails twice. Once at the start of my work day and once at the end. Since doing this, I make fewer careless mistakes. I feel in control rather than disoriented.
The Bottom Line:
Since I started task batching, I get more shit done that I actually care about and enjoy. It’s not a perfect system (obviously, nothing is), but I’m more in control over how I spend my time.
Not only that, but task batching has made me more effective in other tasks.
Grab Your Free Batching Template:
Case in point;
Designing Powerful Pins For My Content:
Thanks to my batching system, I optimized my workflow so I’m prepared when it comes to creating social media content. I’m able to design pins and social media images in less than 15 minutes.
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They’re 100% customizable, which means that you can apply your own color scheme, branding, and design sensibility of choice.
Remember, we all have the same number of hours in a day as Beyoncé. BUT, it’s important to remember that she is a huge brand and not a mere mortal like the rest of us.
Why I’m Exactly Like Beyonce (in that, we both have employees)
It’s pretty easy to see how having creative experts on your side can impact your brand. I recently hired my fourth employee and I can tell you first hand what a difference it has made in all aspects of my life.
Not only do I have someone doing those boring tasks that suck up so much time, but I’m also paying my employee less than my business makes on for those hours.
The reason that I’m able to do it, is because I planned my business, my tasks and my time effectively.
Having a profit plan in place, and knowing my numbers, allowed me to grow my business even more.
That’s how business works. I’m making money when I’m lying on the couch binging on Forensic Files and sipping on a hot cup of tea.
How much do you value your time? Are you ready to knuckle down and finally KNOW exactly what you need to do, when you need to do it and how you’re going to do it?
Print out the template above and get going!